Description
We are hiring a Payroll Coordinator in an administrative role that is responsible for maintaining accurate and compliant employee documentation for assigned employee groups/locations, assisting with payroll compliance processes, and ensuring prompt administrative support for the payroll department. If you enjoy working with people in a fast-paced environment and are excited about the opportunity to make a difference every day, then this role may be for you!
What You Will Do:
Manages and maintains electronic personnel files for payroll records and compliance, including converting hard copy documents to electronic copies and filing.
Oversees the collection, verification, and maintenance of I-9 forms and the I-9 audit book to ensure federal compliance for assigned employee groups/locations.
Generates and distributes ADP reports as requested by management or other departments.
Helps with payroll electronic files (E-File) compliance and related processes.
Supports the Accounting/Payroll team with special projects and ad hoc assignments.
Generates FedEx shipping labels related to payroll and accounting correspondence.
Helps with document organization and contributes to ongoing payroll and accounting record retention efforts.
Special projects and other duties assigned.
Why Work Here:
We have medical and dental coverage or pay a cash stipend if you are covered on another plan. Life Insurance, Emergency Relief Fund, Flexible Spending Account, 18 PTO, 8 Holidays, 6 days per year available to provide pay when on an approved Leave of Absence and much more!
Generous PTO and holidays
Employee Referral Award, Employee Recognition Programs, Sign On Bonus.
Sign on bonus of $3,000 if hired for a PT or FT CNA position.
We offer on the job training and professional development opportunities. Scholarships too! We offer tuition and/or fee assistance for qualified programs.
Covid protocols in place to keep everyone safe.
Competitive wages and growth opportunities.
Who You Are:
You enjoy working with people and have exceptional interpersonal skills. You can use tact and courtesy in dealing with residents under sometimes trying conditions. You can show patience and understanding. You enjoy variety in your day and enjoy a fast-paced environment.
Proficient user of ADP software and custom reporting required. Prior experience with HCM software preferred, Ability to meet deadlines. Exceptional communication and customer services skills both written and verbal. Ability to be an analytical person and stays calm under competing priorities and deadlines. Proficiency in Microsoft Office, particularly Excel and Outlook.
Strong organizational skills and commitment to accuracy. Team-player with excellent people skills. Committed to confidentiality, accuracy and wage and hour compliance. Familiarity with payroll compliance, I-9 regulations, and document management practices.
Proficient knowledge of payroll processes and application of payroll principles on wage and hour laws and regulations.
High school diploma or equivalent required; associate’s or bachelor’s degree in accounting, business, or a related field preferred. 1–2 years of experience in payroll, accounting, or administrative support.
Who We Are:
Founded in 1958, Sequoia Living is a Bay Area-based nonprofit organization dedicated to providing older adults with stimulating, joyful living environments and services that support and enrich their lives. Throughout our six decades as a nonprofit serving Bay Area seniors, we’ve learned the importance of connection and collaboration when it comes to providing resources for healthy aging. From our Life Plan Community to safe affordable housing, engaging senior centers, and a purpose-filled volunteer program, we provide friendly environments where people can explore and discover what it means to grow stronger, wiser, and more joyful.
Sequoia Living is an Equal Employment Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender perception or identity, national origin, age, marital status, protected veteran status, or disability status. In compliance with the Americans with Disabilities Act, Sequoia Living will provide reasonable accommodations to qualified individuals with disabilities and encourage prospective employees to discuss potential accommodations with the employer.