Talent Acquisition Coordinator

Job Title: Talent Acquisition Coordinator

Location: San Jose, CA (Onsite)

Type: Contract

Pay: $32-$42 per hour

Overview:

Our client is seeking an experienced and detail-oriented Talent Acquisition Coordinator to support a fast-paced recruiting team. In this role, you’ll play a critical part in managing interview logistics, ensuring compliance, and providing a seamless candidate experience. You’ll work closely with recruiters, hiring managers, and candidates while juggling multiple priorities with a high level of professionalism and organization.

Key Responsibilities:

• Manage high-volume interview scheduling across multiple time zones using Outlook

• Support up to 6 recruiters with daily coordination tasks

• Communicate directly with candidates to confirm availability and manage logistics

• Coordinate interview scheduling with hiring managers and internal teams

• Confirm all interview details with candidates and interviewers

• Arrange candidate travel and obtain necessary approvals per company travel policy

• Educate candidates on travel policy dos and don’ts

• Process candidate reimbursements

• Verify requisition approvals and ensure required documentation (NDAs, applications, EEO forms) is completed before interviews

• Handle invoice processing and tracking

• Submit onboarding documentation to HR and ensure accurate file creation and recordkeeping

• Assist with HR administrative tasks and project support as needed

Qualifications:

• 4+ years of coordination experience, preferably in Talent Acquisition

• Strong experience with Greenhouse ATS; Jobvite experience is a plus

• Proven ability to work with senior leadership and C-level candidates

• Highly organized, detail-oriented, and able to thrive in a fast-paced environment

• Adaptable and proactive in responding to changing priorities

• Excellent written and verbal communication skills

• Comfortable working independently and collaboratively in a team setting

• Proficient in Microsoft Office Suite (PC environment)

• Quick learner with the ability to pick up new software tools

Saige Partners, one of the fastest growing technology and talent companies in the Midwest, believes in people with a passion to help them succeed. We are in the business of helping professionals Build Careers, Not Jobs. Saige Partners believes employees are the most valuable asset to building a thriving and successful company culture, which is why we offer a benefit package and convenient weekly payment solutions that helps our employees stay healthy and maintain a positive work/life balance. Contact us to learn more about the opportunity below or check out other opportunities at https://careers.saigepartners.com/.